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The Proposal Drafter

Hina Qureshi · managing partner, Caravan Events — every proposal starts at 11pm

Every Caravan proposal is bespoke — venue, headcount, run-of-show, budget tiers — and every one starts at 11pm from the last client’s file, with the last client’s name lurking in paragraph nine.

The Proposal Drafter is a playbook on Caravan’s own subscription: discovery notes in, a tailored draft out — in the house format, with placeholders where the notes are silent.

fictional demo · real workflow concept · ready to build runs on your own ChatGPT/Claude your proposal drafted by 5pm — not written at 11pm again ~1 week setup

The mock

A sketch of the drafting conversation — not yet captured from a client run, which is why it fades out.

concept mock

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The Proposal Drafter

Claude Project · runs on Caravan’s own subscription

📎 bolan-bank-discovery-notes.md

Draft the proposal — annual conference, 800 guests, two days, Pearl Continental or equivalent. Three budget tiers as usual.

Drafting in the Caravan house format — seven sections, three tiers. One flag before you read it: your notes don’t state AV requirements, so §4 carries a [Caravan to confirm] placeholder rather than an assumption. Everything priced comes from your rate sheet; nothing is invented.

What we’d build

What arrives: a tailored proposal draft from your discovery notes — structure, run-of-show, tiered budgets — in your house format.
When: whenever a discovery call ends; it runs on your own subscription.
Your part: placeholders mark where your notes were silent — it never invents a price or a promise.

The essentials

This runs on your own Claude or ChatGPT subscription. No infrastructure, nothing extra to run. We set it up, load your house format and rate-sheet rules, and train your team.

Setup time: About a week, tuned on two real proposals
Honest note: It drafts from what you captured — thin discovery notes make a thin proposal, and it says so instead of padding.

More for sales: Lead Triage · The Proposal Drafter · The Nudger · Pipeline Monday · The Tender Watcher

Want this for your business?

The 11pm proposal, drafted by 5pm. The thinking stays yours; the formatting stops being your evening.

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